Getting Started

How can I register on CEP? 

To apply to join CEP, please complete the online application form or contact us at only apply if you teach Edinburgh Medical School students, or teach trainees within South East Scotland Deanery or one of the NHS Boards that take Edinburgh Medical School students (Ayrshire & Arran, Dumfries & Galloway, Lanarkshire, NSS/BTS, State Hospital, Highland, Western Isles).

Please note that you will have to register separately for an account on the CEP website ( in order to access the course resources and the Tutorial Booking System (TuBS) at to book places for the live online sessions.

You will likely notice that demand for Clinical Educator Programme (CEP) courses is high so it can be difficult to get spaces on our courses. The CEP is funded by the South East Faculty of Clinical Educators (SEFCE), which is made up of NHS Boards in South East Scotland and the University of Edinburgh, as well as contributions from several other Scottish regions.  Those eligible to register for the CEP are clinical educators working in these regions and/or who are teaching Edinburgh Medical School students or trainees in South East Scotland Deanery or one of the NHS Boards that take Edinburgh Medical School students (Ayrshire & Arran, Dumfries & Galloway, Lanarkshire, NSS/BTS, State Hospital, Highland, Western Isles). In the past, we were able to accommodate some registration requests from outside these areas, but we are no longer able to do this.  So, if you are registered with the CEP but not currently working within the SEFCE area, you will be able to complete Levels 1 or 2 of the CEP, however you will not be able to progress to Level 3.  Likewise, we will not be able to revalidate any pre-existing Level 1, 2 or 3 that you have obtained from us in the past.  Going forward, no new applications from outwith the specified regions will be registered on the CEP. 

How does it work? 

  • You can complete the whole programme or simply select the courses that are relevant to you. The courses require 14 hours to complete and are delivered online. And best of all, it's FREE!  

  • Book a place on a course through the Tutorial Booking System (TuBS).  Please select Clinical Educator Programme (CEP) as one of your organisations and an appropriate role to access the courses. If a particular course you would like to attend is fully booked, please get in touch at and we will add you to the waiting list.  

  • The maximum time allowed to complete the programme up to Level 2 is five years, but it can easily be completed sooner (within 12 months), and your certificate is valid for five years before requiring revalidation. 

  • The content of each of the CEP levels build on one another, so you can use the courses you completed for the Introductory Level towards Level 1, Level 1 towards Level 2 and so on, as long as you do this within 5 years.  Please note that completion of the Introductory Level is not required before completing Levels 1, 2 or 3. 

  • Please remember to keep a record of training you are doing towards completion of the CEP.  We keep a record of courses you have completed. However, if you think that you have completed one of the levels and we have not already sent your certificate, please contact us at

As an indication of how your time could be used, each of the 6 courses will be broken down as:

  • 2 hours of preparation (total 12 hours for Levels 2 and 3)
  • 1.5 hours of online workshop or online synchronous activity (total 9 hours for Levels 2 and 3)
  • 2 hours of follow up reading or other materials (total 12 hours for Levels 2 and 3)
  • 8 hours of self-directed workplace activity following on from course learning (total 48 hours for Levels 2 and 3)
  • 0.5 hour of learning card reflection (total 3 hours for Levels 2 and 3)
  • Teaching Observation and Feedback (2 hours of actual teaching observation and feedback plus 9 hours of preparation, reflection and personal development planning plus 30 hours of self-directed workplace activity following on from TOF learning for Levels 2 and 3)

The time commitment for each CEP course is a notional 14 hours, including 3 - 4 hours preparation for the live online session.   Participants may wish to discuss with their supervisor / line manager whether study leave could be used.

Remember to send your completed course learning card to in order to obtain your course completion certificate.  Learning cards can be downloaded from the Learning Cards page.

These hours along with the Reflective Portfolio Assignment (75 hours of assignment preparation) bring the total for Level 3 to 200 hours. 

Revalidation of the Clinical Educator Programme 

Your Level 1, Level 2 and Level 3 certification is valid for 5 years after you complete it.  To maintain your CEP status you must revalidate every 5 years. 

Go to the Revalidation page for details of what is involved for the different levels. 

You should be collecting evidence of the educational activities you have been involved in and recording it on SOAR (Scottish Online Appraisal Resource) on an ongoing basis.